POLICIES AND RULES

HENDERSON CREEK CLUB INC.

POLICIES AND RULES

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1.         Restrictive rules will be those necessary to provide adequate security of property and to establish reasonable personal decorum at club activities and to establish safety guidance for all.

2.          Activities will be conducted without regard to sex or age, except where safety of life or property is advisable.

3.          When an Active Voting Member dies, his/her name will be added to the deceased Active Voting Member Plaque.

4.          Active Voting Members are defined as members who own property and a home in the park.

5.          Affiliate Members are defined as members who do not own property or a home in the park and are an annual member.

6.          Seasonal Members are defined as members who rent from an Active Voting Member for a minimum of 30 days, up to six (6) months.

7.          Applicants will have their dues prorated based on which month they apply.

8.          If a member fails to maintain their membership and wishes to reapply, they will be subjected to a new initiation/application fee and the application process.

9.          All club members are expected to abide by the Henderson Creek Club Bylaws, Policies and Rules. Failure to do so will result in the following:

9.          • First offense: Verbal prompt to redirect member by fellow member or Board member.

• Second offense: Written letter from the Board outlining the behavior, corrective actions and notification that suspension will occur if the member continues the behavior.

• Third offense: Period of suspension to be determined by the Board majority.

• Fourth offense: For an Active Voting Member, the Board will request that the Active Voting Membership begins the termination process per Bylaw Article III Section 4. For Affiliate/Seasonal members, a majority vote by the Board will terminate their membership, per rule Section 3, #9.

10.        If the infraction is considered especially egregious, the Board may determine it is essential that steps 1–3 may be skipped for the club or club member's safety.

11.        The cameras at the club are there for security and safety purposes and the Board will utilize them for that purpose.

12.        The Board will have sole access to the cameras. When an incident occurs, upon request of a Board member or club member, the cameras will be viewed by the President or his/her designees and will be determined if further action is necessary.

13.        Should a member of the Board leave, the access code to the cameras will be changed so that current Board members are allowed to view the cameras.

 

RULES

Section 1 – General

1.          If an Active Voting Member wishes to speak at the annual meeting, they must submit the request in writing to the board at least 7 days prior to the annual meeting. No subject matter needed.

2.          No solicitation of funds from the membership for any new project shall be made unless first approved by the Board of Directors.

3.          All meetings will be conducted using Robert's Rules as a guide.

4.          No pets shall be permitted in the club facilities, with the exception of guide/handicap dogs.

5.          Member's leashed dogs are only allowed in the boatyard/dock area when embarking/disembarking from their boat.

 

Section 2 – Membership

1.          Applications for membership must be approved by the Board of Directors.

2.          Initiation/application fees, annual dues, boatyard dues, key fees, and any other fees will be determined by the Board of Directors.

3.          All club keys are the property of Henderson Creek Club. Keys are not transferable and must be returned for the key deposit within 60 days otherwise deposit is forfeited. All new members must pay a refundable deposit as determined by the Board of Directors.

4.          All new members will be instructed to read the Bylaws, and Policies and Rules. A PDF of the Rules and Bylaws will be provided with the membership application via email and are also available on the club's website.

5.          Active Voting Members who own multiple properties and wish to rent their properties seasonally must pay an annual fee for each property plus the monthly seasonal rental dues. The Board of Directors will set the fee.

6.          Affiliate Members who purchase property in the park must apply to become an Active Voting Member.

 

Section 3 – Policies and Rules for Affiliate and Seasonal Memberships

1.          The spouse or live‑in partner of the Affiliate/Seasonal Member will have the same privileges as the member.

2.          Application for Affiliate Members and spouse/live‑in partner shall consist of an application and application fee. A photo ID will be required to conduct a background check. Club and boatyard membership will be determined by the Board of Directors.

3.          Applications for Seasonal Members will be submitted by the homeowner along with a copy of the photo ID, background check fee, and monthly rental fee(s). Seasonal renters will be oriented by a designated member once they have passed the Board Criteria for admission.

4.          Homeowners are responsible for orienting their renters to the HCC Bylaws, and Policies and Rules. If the renter fails to abide by them and does not respond to redirection, the Board reserves the right to terminate the renter's membership. Club fees are nonrefundable. The Board reserves the right to refuse any future homeowner rental application(s).

5.          Affiliate/Seasonal Members may have use of the boat docks and boatyard parking, if available, for an annual fee. Active Voting Members have priority based on space. The Board of Directors will set the fees and the boatyard committee will allocate spaces as they are available. Seasonal members can use the boat ramp provided they submit the use of the boatyard application.

6.          The Affiliate/Seasonal Members MUST accompany/be present when any of their guests are on the club property.

7.          Age for Affiliate/Seasonal Members will be 30 years or older as determined by the Board of Directors.

8.          New Affiliate Members fees are to be prorated from January.

9.          All Affiliate/Seasonal Members must abide by the Bylaws, and Rules and Policies of Henderson Creek Club Inc. Those not abiding could have their membership terminated at any time by the majority of the Board of Directors along with loss of fees/dues.

10.        A refundable charge for club and boatyard keys will be determined by the Board of Directors. In the event a member loses their key, the refundable charge is void, and the replacement key charge will be set by the Board.

11.        Affiliate/Seasonal Members may have only one (1) boatyard key but may rent a second club key. All keys are the property of Henderson Creek Club Inc. and must be returned upon termination of the Affiliate/Seasonal Membership.

12.        In the instance that a home is purchased and the owner will not be using it as their primary residence, any full‑time resident(s), family or not, in the home must apply as an Affiliate Member. Effective for new applicants beginning Jan. 2020.

13.        There shall be a limit of six (6) persons at the clubhouse/pool for any Affiliate/Seasonal Member at any time, unless immediate family members.

 

Section 4 – Club Activities, Membership, Private Groups and Non‑Members

1.          Any club function must have Board of Directors approval.

2.          Members desiring to reserve the hall shall submit a club application to the Board of Directors for approval. The request must include all pertinent details regarding the activity planned. The member is expected to have their guests comply with the club's policies and rules, assume responsibility for damage to any of the club property, and abide by the Club Usage Rules in the application. Fee determined by the Board of Directors.

3.          A member cannot be denied access to club facility at any time. However, if an approved and posted private party is being held, other members should use other areas of the club facility.

4.          All club members are permitted to invite guests to all paid functions.

5.          Family members staying overnight in a member's home when the member is not present may attend club paid functions.

6.          No person under the age of 18 will be permitted on club premises after dusk unless accompanied by an eligible adult.

7.          All club members are directly responsible for all guests while on club premises. Damages and injuries will be the responsibility of the member.

8.          The proper procedure for the discussion and settling of grievances or problems concerning the club will be to contact the Board of Directors, either in writing or in person.

9.          The club's email and website, henderson‑creek‑club.com, are for the purpose of reporting club activities, scheduling events, and other newsworthy items approved by the Board of Directors.

10.        "Private" and "No Trespassing" signs shall be posted on the club's property.

11.        Overnight parking on the club's property is prohibited.

 

Section 5 – Tour of Duty and Building Security

1.          Tour of Duty period will be for one (1) week and duties will be outlined by the Tour of Duty Chairperson.

2.          The Tour of Duty member, or members of the group using the hall, will conduct a cleanliness and security check of the club each night. Tour of Duty tasks will be posted in the supply closet.

3.          Members shall lock the club doors and gates when leaving the club area.

 

Section 6 – Pool and Spa Rules

1.          Rules for the pool and spa are posted and shall be observed by all members and guests.

2.          Swim at your own risk. There are no lifeguards on duty.

3.          All County and State Government rules concerning usage of the pool and spa shall be considered part of the rule section.

4.          Access to the pool and spa by swimmers is suggested to use the gate. Gates are to be locked at all times.

5.          An individual over the age of eighteen (18) must accompany children under the age of fifteen (15).

6.          Pool hours are dawn to dusk. No night swimming is allowed. The pool may be closed during a club function by vote of the Board of Directors.

7.          No smoking, vaping, or e‑cigarettes are permitted in the pool deck area. Smokers shall be directed to the club designated smoking area.

8.          Keep the pool, spa, and deck area clean.

9.          Persons with open sores, or skin diseases, must not enter the pool or spa.

10.        Pool flotation devices, toys, and safety aids should only be used with consideration of other swimmers.

11.        Members and guests shall be respectful of their noise and music levels, as not to disturb others.

12.        No pets permitted in the pool area.

 

Section 7 – Boatyard Rules and Regulations

1.          Boatyard membership includes the use of the docks and storage space.

2.          All other club members may launch their boat as long as the trailer is removed from the club property while the watercraft is in the water. There is no fee required to launch.

3.          All members using the boating facility (storing and/or launching a boat) must show proof of a current boat insurance policy. This policy needs to only cover liability and property damage.

4.          A member's watercraft must be titled in the member's name.

5.          All qualified watercraft must have a current Florida, or out‑of‑state, vessel registration sticker.

6.          Any watercraft with an expired sticker more than one (1) year old must be removed from the boat facility.

7.          A member may also register a second boat for day use only and utilize the ramp for the watercraft, but will not be able to use overnight storage.

8.          All unattended vehicles are to be removed from the boatyard.

9.          Other watercraft such as wave runners, canoes, and kayaks, may have two watercraft per trailer.

10.        Do not block other watercraft, trailers, ramp, gate, or the mailbox at any time unless actively launching watercraft or washing the watercraft/trailer.

11.        Watercraft launching will be for Members only.

12.        A member may bring any eligible guest through the boatyard to board the member's boat. Ineligible guests are: property owners or renters in Henderson Creek Park without a Henderson Creek Club Membership.

13.        The Board, at its discretion, upon notice to the member, may have any watercraft/trailer removed from the Henderson Creek Club boating facility if the member is not following the Henderson Creek Club published Policies and Rules of the boating use agreement.

14.        Any member requesting any exceptions to the Henderson Creek Club rule in Section 7 must submit a written request to the Boatyard Chairperson for approval by the Board of Directors. Exceptions will only be granted for a short period of time and are not precedent setting.

15.        The fee for boat/docking storage, which includes boat and trailer storage, shall be a yearly fee. Slips may be used for short‑term mooring only, and not on a permanent basis. Maximum use for mooring cannot exceed more than five (5) days. Exception to the 5‑day rule must be approved by the board.

16.        Dues accrued from Boatyard members will go into a Boatyard Fund to be used only for boatyard maintenance, dock repair, striping, cleanup, or anything related to the boatyard facility.

17.        Any boat or trailer that has not been moved in a year must be removed.

18.        Boats and trailers must be maintained and kept clean.

19.        The slip closest to the ramp should be left open for use in loading and unloading.

20.        Boatyard members must always store their trailers and boats in their assigned spaces.

21.        Affiliate members coming from outside the park are asked to please use one (1) parking spot only. Carpooling your guests is required due to limited parking. All other members, please leave tow vehicles at home.

22.        THE BOATYARD GATE MUST BE CLOSED AT ALL TIMES.

23.        A Boatyard waiting list will be maintained by the Boatyard Committee Chairperson(s). Active Members will be given priority on a first‑come, first‑serve basis.

Revised December 2025